A/R Clerk
Job Summary
We are seeking a detail-oriented Accounts Receivable Clerk to take full ownership of our cash application, collections, and discrepancy resolution workflows. The ideal candidate is an assertive problem-solver who thrives in a high-volume distribution environment and treats unapplied cash and damaged goods deductions as puzzles to be solved rather than just numbers on a screen.
Key Responsibilities
- Cash Application & Entry: Process, match, and post high volumes of incoming payments (ACH, wires, credit cards, checks) to customer accounts in NetSuite with high accuracy.
- Deduction & Short-Payment Resolution: Interrogate line-item variances between payments and open balances—investigating unauthorized deductions, freight allowances, damaged amenity claims, and pricing disputes.
- Cross-Departmental Discrepancy Research: Work directly with warehouse operations, sales, and customer service teams to verify delivery receipts, credit memos, and return authorizations.
- Collections & Hospitality Account Management: Conduct systematic, polite outreach to hotel finance teams, property management companies, and corporate accounts payable departments regarding overdue balances.
- Aging Analysis & Escalation: Monitor AR aging reports, identify high-risk delinquent accounts, and present unresolved deductions to accounting leadership.
Required Skills & Qualifications
- Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Communication: A professional demeanor for communication, inquiries, etc. from internal and external customers.
- Experience: 2+ years of dedicated Accounts Receivable experience focused on cash application and deductions, ideally within distribution, wholesale, or supply chain.
- Software Proficiency: Hands-on experience with ERP systems required; NetSuite experience preferred.
- Analytical Discrepancy Research: Proven ability to reconcile complex remits against open invoices, trace shipping/inventory documentation, and resolve short payments.
- Excel Proficiency: Intermediate to advanced Excel skills (VLOOKUP/XLOOKUP, Pivot Tables) to manage, sort, and reconcile balance reports efficiently.
- Communication: Firm yet professional communication skills tailored to hotel purchasing managers and corporate AP contacts.
- Attendance: Regular and reliable attendance.
Compensation: $24.00 per hour.
Schedule: Monday through Friday 8:30 am-5:00 pm. Overtime as needed.
