Accounts Payable Specialist
Pay Range: $18.00 - $23.00 per hour (DOE)
Job Type: Full-time
Location: Evans/Greeley, CO Area (On-site)
Job Summary
We are seeking a detail-oriented and reliable Accounts Payable (AP) Specialist to join our growing finance team. In this role, you will be responsible for ensuring the company processes payments for goods and services accurately and on time, with a specific focus on our dairy operations. The ideal candidate is a problem-solver with strong numerical skills and a commitment to maintaining high-quality financial records.
Key Responsibilities
- Invoice Processing: Prepare, post, and manage daily and weekly vendor invoices.
- Three-Way Match: Utilize a three-way match system (matching purchase orders, receiving reports, and vendor invoices) to ensure accuracy in payments.
- Payment Disbursement: Process outgoing payments by recording cash, checks, and credit card transactions.
- Account Reconciliation: Reconcile the accounts payable ledger to ensure that all vendor statements are accounted for and properly posted.
- Vendor Management: Maintain strong communication skills when interacting with outside vendors regarding payment status and inquiries.
- Dispute Resolution: Research and resolve billing discrepancies or payment inaccuracies with dairy suppliers and service providers.
- Record Keeping: Maintain organized digital and physical financial records and provide AP aging reports to management as requested.
- Collaboration: Assist the Controller and accounting team with month-end closing tasks and audit preparation.
Qualifications & Skills
- Experience: 1–3 years of experience in Accounts Payable, Bookkeeping, or general Accounting preferred.
- Education: High School Diploma required; a degree in Accounting or Finance is a plus.
- Technical Skills: Proficiency in MS Excel (v-lookups, basic formulas) and experience with accounting software (e.g., Sage, QuickBooks, or similar ERP systems).
- Core Competencies: Used to processing vendor payables using a three-way match system and possessing strong communication skills when talking to outside vendors.
- Detail-Oriented: Exceptional accuracy in data entry and a "sharp eye" for catching inconsistencies.
- Reliability: Ability to manage high volumes of transactions while meeting strict deadlines.
